ORGANIZER
STATE INSTITUTE FOR DEVELOPMENT OF ARTS & CRAFTS (SIDAC)

SPECIAL ACTIVITY
Opening Ceremony / Inauguration of the fair-20th October 2011 at 10.00 AM
All exhibitors are requested to present at their stand.

MOVE-IN & MOVE OUT- (EXHIBITS FOR DISPLAY)

IMPORTANT
The organizers have to prepare for the inauguration of the fair on 20th October 2011 by 10.00 AM. The exhibitors are therefore requested to present at their stall.

ENTRY AND REMOVAL OF EXHIBITS
Entry of exhibits shall not be allowed once exhibition starts. In case of any necessity, the same shall be done after approval of the fair organizer. All exhibitors shall ensure the removal of exhibits within 2 hrs of the closing of the fair.

IMPORTANT: It is requested that all cartons carrying exhibits should display the enclosed “Company Name & Carton number”.

VISITORS’ INFORMATION
The fair opens to trade buyers and invitees only. However general public may be allowed during the last half of the final day (22nd October, 2011). All exhibitors must wear the exhibitors’ badges during the fair. Visitors age under 18 will not be allowed in the fair.

EXHIBITORS BADGES (PHOTO ID CARDS)
To restrict the entry of unwanted visitors, photo identity badges will be issued to all exhibitors.  These badges are not transferable.  Exhibitor carrying such badges will only be allowed to enter the exhibition hall. For general safety, exhibitors should not pass the badges to other persons except their staff. All exhibitors are requested to display their Photo ID Cards at all the times during the fair.

Exhibitors are requested to bring with them coloured photographs of their staff who would be manning their stands during the above fair and hand them over to their hall manager. The badges will be validated by the organizers & handed over to the exhibitors at the fair ground.

Note: The exhibitors will be issued one badge per stand. However in case of emergency or otherwise one more pass will be given.

Exhibitors may please note that no entry or exit will be allowed other than from the specific gates. However, organizers may at any time change the entry/exit plan due to administrative reasons.

CONSTRUCTION BADGES
Exhibitors may please note that entry of unauthorized laborers / exhibitors’ staff not carrying proper identification badges will not be allowed in the fair ground during the Built –up and Exhibition days.

SIDAC will issue Construction Badges to all exhibitors for entry & exit during the build-up period (19th to 22nd October). The badges will be valid till the 22nd October 2011. Exhibitors are requested to kindly instruct their staff and contractors to wear these badges at all the times during the build-up period as entry into the fair premises will be allowed only on the basis of these badges.

HOW TO GET DISPLAY AIDS
Limited display aids such as Shelves, Glass Show Cases, Soft Boards, Display Counters, Coat Racks, Podiums and Mesh Panels etc. will be provided by the Fair Organizer. However in case any exhibitor needs more display aids, the same shall be made available on payment basis.

Incase display aids are arranged by the exhibitors on their own, Please note that the attachments should be matched with the prefabricated powder coated octanorm system.

DISTRIBUTION OF PROMOTIONAL LITERATURE
The exhibitors within their booths can only distribute promotional materials such as product catalogues, brochures and CDs etc.

Exhibitors may please note that distribution of promotional literature in passages, common area, lounge or restaurant or in the fair premises (other than their stand) is strictly prohibited. Organizers have the rights to confiscate such unauthorized distribution of promotional literature.

POSSESSION OF STAND - AUTHORITY LETTER
Possession of the stand will be given to the exhibitors subject to receipt of full payment and clearing all dues whatsoever that may accrue before taking possession of their stand and on submission of Copy of stand confirmation letter. Stands are to be vacated on the same day of the closing of the Fair.  Please keep the detail of all the payments with you for the satisfaction of your hall in-charge and present it on demand.

EXHIBITS DISPLAY DEAD LINE
All exhibitors are requested to complete display of exhibits at their stands strictly by 1800 hours (6.00 P.M.) on 19th October, 2011.  The cleaning process of Hall will start at 1900 hours (7.00 P.M.) on 19th October, 2011.

STORAGE OF EMPTY BOXES
Empty boxes should be kept in the appropriate storage area. Empty boxes will not be allowed to kept anywhere in the exhibition area.  These will have to be removed latest by 6.00 P.M. on 19th October, 2011 just after finishing display of exhibits, failing which, organizers shall have the rights to confiscate these boxes and impose dumping charges for the material.

• Please note that it is strictly prohibited to sell anything from the stand.
  
  
• No stand should be left unattended during Exhibition hours. No activity which in the opinion of the organizers amounts to nuisance will be allowed. Exhibits must not obstruct the passages. Organizers shall have the rights to take remedial action in such cases.

OBSTRUCTION OF PASSAGE / OUTSIDE STAND AREA (GANGWAYS)
Exhibitors are advised to display exhibits only with-in the area of their stand.  Obstruction of passages or exhibits displayed outside of stand will not be allowed.  The organizers shall have the rights to confiscate the exhibits kept outside the stands.

MANNING THE STAND

• Exhibitors should keep their stands in an orderly manner.
  
  
• Empty boxes should be kept in the appropriate storage area.
  
  
• Exhibits should be displayed in a professional manner compatible with the image of the fair.
  
  
• All exhibitors must be required to remove the night sheets / curtains from their stands within 15 minutes of the opening of the exhibition, failing which; the organizers shall have the rights to remove the curtains / night sheets.
  
  
• Stands must be manned by a knowledgeable staff at all the times during the exhibition period. Exhibitors should not vacate their stands before the official move-out time on the last exhibition day unless and until special permission is given by the organizers.

GENERAL BEHAVIOUR

• Exhibitors should always behave in a courteous and businesslike manner throughout the exhibition. They must pay due respect to visitors and other exhibitors.
  
  
  
• Exhibitors should welcome all visitors to their stands. Under no-circumstance they should act in a discriminatory way or prevent certain visitors from approaching their stands.
  
  
• Exhibitor badges are not transferable and should be put-on all the times for security reasons.

INTERNATIONAL BUYERS LOUNGE
For convenience of overseas trade visitors, International Buyers Lounge will be located within the exhibition area.

BUSINESS CENTER
For convenience of all exhibitors & visitors, a business center will be operated during exhibition which will provide services like FAX, TYPING, PHOTOCOPIES facilities.

PHOTOGRAPHY & VIDEO SHOOTING
No photography, sound recording or video shooting will be allowed in the fair venue, unless and until approved by the organizers in writing in advance.

However the organizers & their approved photographers shall have the rights to take photographs of any stand or Exhibits for their official and media use.

VIOLATION OF GENERAL EXHIBITOR RULES
In case any exhibitor violates any of the exhibitors’ rules as stated in the “Fair Application Form” submitted for participation in the fair or is non-cooperative, the organizers shall have the rights to shut down the stand of the participant immediately.

UNFORSEEN OCCURRENCES
In the event of any occurrence unforeseen in these rules and regulations, the decision of the organizers would be final and binding on all the exhibitors.

ASSISTANCE
In case you require any information and assistance, you may contact organizer office set up at the exhibition venue.

DO's

• Please clean your stand in the evening by soft floor cleaning brush to avoid dust in the morning.
  
  
• Please leave the waste bin outside your stand while going.
  
  
• Please keep sufficient number of business cards, catalogues, file holder, stapler, carbon papers and your documents like pro-forma invoice / order books etc.
  
  
• Please reach by at least 8.45 A.M. at the entrance gate because screening at entry point for the exhibitors may take some time to clear you to enter to the exhibition hall. Kindly keep your exhibitor badges ready. Please co-operate with the security on duty.
  
  
• We request you to advise your junior staff to wear dresses presentable in the business environment.
  
  
• Please open your stands and remove all the curtains latest by 8.50 A.M., otherwise the curtains would be removed by the organizers.

DONT'S

• Please don't keep empty cartons, helmets, suitcases etc. in the stand.
  
  
• Avoid lighting of aggarbatti / dhoop or any other inflammable articles.
  
  
• Please avoid bringing samples' or heavy articles during the fair time.
  
  
• Please don't leave the stand unattended at any time or during lunch.
  
  
• Please don't keep any articles on the main bay / gang ways.
  
  
• Please don't hang articles on the outer portion of your stand.
  
  
• Don't alter name on fascia board.
  (Even if your name is spelt out wrong, please inform the organizers).
  
  
• Please don't load shelves heavily these can fall off.
  
  
• Please don't push the structure.